Requests for Quotes
PLAYGROUND SHADE CANOPY INSTALLATION
Clever R-V School District
Request for Quotes (RFQ)
Playground Shade Canopy Installation
Issue Date: 10/9/2026
Quote Due Date: 10/30/2026 at 2:00 p.m.
Project Description
The Clever R-V School District is accepting sealed quotations from qualified contractors for the furnishing and installation of a commercial-grade playground shade canopy at a District playground.
The successful contractor shall provide all labor, materials, equipment, supervision, permits (if required), and incidentals necessary to complete the project in accordance with the specifications contained herein.
Scope of Work
The contractor shall install a complete playground shade canopy system including, but not limited to:
- Commercial-grade engineered shade canopy
- Structural steel support posts
- Concrete footings and foundations
- All hardware and connection components
- Fabric shade membrane
- Tensioning system
- Installation of the complete system
- Site cleanup and restoration
The contractor shall include all excavation, concrete work, backfilling, grading, and disposal of excess materials required for a complete installation.
Minimum Specifications
The proposed canopy shall meet or exceed the following minimum requirements:
- Commercial playground shade structure
- UV-resistant HDPE shade fabric
- Minimum 90% UV protection
- Mold and mildew resistant fabric
- Flame-resistant fabric meeting applicable standards
- Powder-coated galvanized steel frame
- Stainless steel hardware
- Wind-rated according to manufacturer specifications
- Professionally engineered system
- Manufacturer's standard color selections
- Engineered foundation design included
- Warranty on fabric and structural components
Contractor Responsibilities
The contractor shall:
- Verify all field dimensions prior to fabrication.
- Contact Missouri One Call before excavation.
- Protect existing sidewalks, playground equipment, landscaping, and utilities.
- Repair any damage caused during installation.
- Maintain a safe work area throughout the project.
- Coordinate installation with District administration.
- Remove all construction debris upon completion.
Alternate Pricing
The District requests alternate pricing, if applicable, for
- Concrete sidewalk modifications (if required)
Project Schedule
Contractors shall provide:
- Estimated lead time after award
- Estimated installation duration
- Earliest available installation date
- Estimated completion date
The District prefers installation during a period that minimizes disruption to school activities.
Warranty
The quote shall include:
- Fabric warranty
- Structural warranty
- Installation warranty
- Manufacturer warranty information
Insurance Requirements
The successful contractor shall provide evidence of:
- General Liability Insurance
- Workers' Compensation Insurance
- Automobile Liability Insurance (if applicable)
The contractor shall comply with all applicable OSHA safety requirements.
Quote Submission
Each quote shall include:
- Company name and contact information
- Total installed cost
- Product brochure and specifications
- Shop drawings or conceptual drawings
- Manufacturer information
- Warranty information
- Estimated delivery schedule
- Three references for similar playground canopy installations completed within the last five years
Evaluation Criteria
Quotes will be evaluated based upon:
- Total installed cost
- Product quality
- Compliance with specifications
- Warranty
- Experience with similar projects
- References
- Installation schedule
The Clever R-V School District reserves the right to reject any or all quotations, waive informalities, negotiate with qualified contractors, and accept the quotation determined to be in the best interest of the District.
Questions
Questions regarding this RFQ should be directed to:
William Howard
Director of Operations
Clever R-V School District
103 S. Public Avenue
Clever, MO 65631
Phone: 417-743-4800
Email: howardw@cleverbluejays.org
Submission of Quotes
Sealed quotes shall be clearly marked:
RFQ – Playground Shade Canopy Installation
and delivered to:
Clever R-V School District
Attn: William Howard, Director of Operations
103 S. Public Avenue
Clever, MO 65631
Quotes must be received by the date and time specified above. Late submissions may not be considered.
Link to plans for canopy installation.
HIGH SCHOOL PARKING LOT
Clever R-V School District
Request for Quotes (RFQ)
High School Parking Lot Resealing and Restriping
Issue Date: 11/3/2026
Quote Due Date: 11/24/2026 at 3:00 p.m.
Project Description
The Clever R-V School District is accepting sealed quotes from qualified contractors to provide all labor, materials, equipment, supervision, and traffic control necessary to reseal and restripe the High School parking lot.
The intent of this project is to extend the life of the existing asphalt surface while providing clearly visible pavement markings for students, staff, and visitors.
Scope of Work
The successful contractor shall provide all labor, materials, and equipment necessary to complete, at a minimum, the following:
- Thoroughly clean all asphalt surfaces prior to sealcoat application.
- Remove vegetation and debris from pavement cracks and edges.
- Fill and seal cracks where necessary using approved crack sealant.
- Apply two (2) coats of commercial-grade asphalt emulsion sealcoat in accordance with manufacturer specifications.
- Restripe all existing parking stalls and traffic markings after sealcoat has cured.
- Paint all ADA-compliant parking spaces, access aisles, and symbols in accordance with current ADA requirements.
- Repaint:
- Directional arrows
- Stop bars
- Crosswalks
- Fire lanes (if applicable)
- Loading zones
- Reserved parking spaces
- Any existing pavement markings currently in use
- Protect surrounding sidewalks, curbs, landscaping, and buildings from overspray.
- Provide barricades and traffic control during the project.
- Clean the site upon completion.
Contractor Requirements
The contractor shall:
- Be properly licensed and insured.
- Carry general liability and workers' compensation insurance.
- Furnish proof of insurance upon request.
- Follow all OSHA safety regulations.
- Coordinate work schedule with the District.
- Complete work in a professional manner with minimal disruption to school operations.
Schedule
The District anticipates completing this project during a period approved by the Director of Operations.
Contractors shall include:
- Estimated start date
- Estimated completion date
- Number of working days required
Quote Submission
Quotes shall include:
- Company name and contact information
- Total project cost
- Breakdown of any optional pricing
- Product information for sealcoat materials
- Warranty information
- Three references for similar projects completed within the past five years
Site Visit
Contractors are encouraged to visit the project site before submitting a quote. Appointments may be scheduled through the Director of Operations.
Evaluation
Quotes will be evaluated based upon:
- Total cost
- Experience with similar projects
- References
- Product quality
- Ability to meet the District's schedule
The Clever R-V School District reserves the right to reject any or all quotes, waive informalities, negotiate with qualified contractors, and accept the quote determined to be in the best interest of the District.
Questions
Questions regarding this RFQ should be directed to:
William Howard
Director of Operations
Clever R-V School District
103 S. Public Avenue
Clever, MO 65631
Phone:417-743-4800
Email: howardw@cleverbluejays.org
Submission Address
Sealed quotes shall be clearly marked:
"RFQ – High School Parking Lot Resealing & Restriping"
and delivered to:
Clever R-V School District
Attn: William Howard, Director of Operations
103 S. Public Avenue
Clever, MO 65631
Quotes received after the stated deadline may not be considered.
